EDU 03 - Communication Cycle - Seminar Report

 

        COMMUNICATION CYCLE 

 

     Communication is a fundamental part of all of our lives.  There are many different methods of communication and we are gaining more and more all the time.  Communication ranges from a note stuck on the fridge door, to video conferencing and phoning.  The communication cycle is a structure that was thought up about how we communicate.  It suggests that we ‘Aim’ what we want to say, how we’ll say it, what we want the other person to do with the information.  This is the stage in which we think particularly about how we will communicate the information and to who we wish to communicate with.  Once we have organized what we want to say, who to say it to and how to say it, we have to consider social influences and other things that may change what we want to say.  This is the 'Encoding' stage.  We have to consider what language to say it in, what we assume of the receiver and are these correct?  We also have to consider what the Receiver may be assuming about US.  Their assumptions may hinder and change what we say.  The next stage is vital in successful communication.  This stage is the 'Transmission stage.  We need to be able to transmit the message that we wish to communicate in the right format and at the correct time.  We need to consider if there will be any distractions to hinder our communication attempt, if we need to summarize and if we can add anything to increase the clarity of what we are trying to say.  When we receive information from someone, if they are speaking, we must take into account that we think three times faster than we speak, and therefore, it is much easier for a speaker's words to get muddled up with other thoughts and distractions.  Reactions and questions must not happen until after the speaker has finished with what they were saying.  This stage is called "Receiving '. The next stage in the Communication Cycle is called' Decoding '. This is the opposite of encoding. If the Sender has transmitted the information correctly and has given enough attention to what they are saying, including their body language and tone of voice, then you should be able to decode their message effectively. We may sometimes feel that some Senders are not approachable in certain circumstances, but we must remember, the meaning of the message is the responsibility of the Sender and not the Receiver. The last stage in the Communication Cycle is 'Responding'. This gives the Receiver the chance to ask any questions and this also gives the Sender the chance to realise if they have missed out any stages in the Communication Cycle.

 

 

Communication process / Cycle involves the following elements. 

 

1.     Sender:

     Sender is the source of Communication. All communication requires a source.  Any communication starts from the source or sender.  Sender has some thought, idea, need or information that he wishes to transmit to another person.  

 

2. Message:

    This is the subject - matter of communication. This may be opinions, attitudes, feelings, views, suggestions, order etc.  

 

3. Encoding: 

    The sender uses certain symbols such as words, actions; pictures etc.  (or) the ideas are translated into a code or a set of symbols especially in the form of language. Conversion of the subject - matter into these symbols is the process of encoding.  

 

4. Channel:

These symbols are transmitted through certain channels.  For example, radio, telephone, letter, face to face talk, depending upon the situation of the two parties namely "sender" and "receiver" (or) It is the link that connects the sender and the receiver.

 

  5. Receiver:

       A person who receives and interprets the message (student)

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6. Decoding: 

    It means translating the message into words for the purpose of understanding 

 

7. Feedback: It refers to the reaction, reply or the response sent by the receiver to the sender.  Or it is the response the receiver gives to the sender as a result of sender's message.